Document Administrator (Project-based)

Job Purpose

Are you a highly energetic, highly organised individual who has a keen eye for detail?  Do you enjoy managing documents and working with a diverse group of stakeholders from all parts of the business?  If so, come and join our Projects Office team to build a knowledge base and retrieval service for the organisation.

Day to day activities would include collating business proposals and ensuring that they are complete and are written to agreed-upon standards.  Applicants must therefore have excellent written and verbal communication, a professional disposition, and a solid understanding of document management and organisation.

Principal Accountabilities

• Gather and organise business proposals in an organised and timely manner
• Manage an electronic documentation filing system
• Ensure that there are no document duplications and that good documentation version control is practiced
• Actively ensure that, on request, key documents are available to the relevant stakeholders and that updates are pro-actively distributed as necessary
• Responsible for maintaining a central Key Metrics file that captures key metrics from business proposals received and allows for analysis of the data to support the prioritisation of the portfolio
• On request, organise the documentation required for Portfolio Build meetings and workshops and provide support to the Portfolio Build Manager with the booking of meetings/workshops.

Knowledge and Experience

Personal Attributes:

• Excellent verbal and written communication skills
• Strong documentation management skills
• Strong and open interpersonal and presentation skills
• Strong self-organisation skills and a highly organised approach to information storage and retrieval
• Strong MS Excel and PowerPoint skills
• Ability to multi-task and deal with multiple conflicting demands
• Ability to work under pressure and to tight deadlines
• Highly reliable and delivers to schedule.
• Confidence and resilience.
• Can-do, positive attitude.
• Ability to adapt and/or improve working practices in conjunction with the Portfolio Build Manager

 Experience:

• Strong IT skills including advanced Excel and proficient use of MS Office suite
• Prefer experience in an administrative role.

This is for a 5-month employment contract

Why Cambridge University Press?

Cambridge University Press is part of the University of Cambridge. Our mission is to unlock people's potential with the best learning and research solutions. Our vision is a world of learning and research inspired by Cambridge.

A pioneer in our field with 485 years of printing tradition, we are committed to supporting innovation in learning and teaching. We publish without boundaries, ensuring our resources are accessible across the globe, in print, online and other digital formats.

We take pride in supporting community programs across the globe. Staff are encouraged to offer practical help, advice and funding to nurture vital charitable, educational and voluntary partnerships.
Playing a leading role in today's global market place, we have over 50 offices around the globe, employs around 3,000 employees, and distribute our products to nearly every country in the world. We publish 50,000 authors based in over 100 different countries.

Our Culture

We place great emphasis on engaging and recruiting talented professionals who have a genuine interest in unlocking people's potential through learning and research solutions. The culture at Cambridge is built on six core values; Collaborative, Decisive, Empowering, Innovative, Responsible and Responsive. These are embedded throughout the organization and play a fundamental part in achieving our goal.